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calendars-appointmentsRentalsRentals Calendars - Overview & How to Get Started

TABLE OF CONTENTS

What are Rentals?

Welcome to Rentals, our new scheduling and booking system designed for businesses that manage rentals — whether it’s properties, cars, equipment, or other bookable assets. With Rentals, you can efficiently manage availability, inventory, pricing, and multi-day bookings in one seamless platform.

Key Benefits of Rentals

  • Manage multi-day bookings with flexible start and end dates.
  • Track inventory and variants for each listing (e.g., car models, room types).
  • Automate pricing and discounts for different durations, quantities, or seasons.
  • Prevent double-bookings with external calendar sync.
  • Simplify operations through a unified calendar and listing management experience.

What’s New in Rentals

Rentals is built to handle the unique complexities of rental-based scheduling. Here’s what’s Rentals can do:

Multi-Day Booking Support

  • Book assets across multiple hours, days, weeks, or months, with flexible duration and booking controls.

Listings and Categories (Help Guide)

  • Create listings for your rentals with detailed information, organized categories, and status management.

Inventory & Variants (Help Guide)

  • Enable quantity tracking for multiple units and define variants for different versions of the same listing.

Advanced Pricing & Discounts (Help Guide)

  • Use pricing rules for seasons, days of the week, hour of day, durations, or quantities. Automatically apply discounts for long-term or bulk bookings.

Calendar View (Help Guide)

  • View all bookings visually using a modern, filterable calendar that supports day, week, and month views. Identify overlaps, blocked slots, and real-time availability.

External Calendar Sync

  • Connect and sync bookings with third party platforms using Calendar Sync to ensure your availability is consistent across platforms.

Centralized Global Settings (Help Guide)

  • Control business operating hours, booking defaults, payment preferences, and communication templates from one location.

Built-in Payments and Invoicing

  • Collect payments directly from the booking flow and generate invoices automatically for each confirmed booking. Setup security deposits per your business needs.

Customer Booking Page

  • Offer customers a streamlined booking experience with a dedicated public-facing booking page that displays your listings, categories, pricing and availability in real-time.

Setting Up Rentals

Once Rentals is enabled for your sub-account:

Step 1: Access Rentals

Go to Calendars → Calendar Settings → Rentals

Step 2: Create Listing

  • Click + New Listing to add your first rental item or property.
  • Configure its name, description, price, and availability.
  • Use Advanced Settings to define inventory, variants, pricing, and booking rules.

**Step 3:**Customize Global Settings

Navigate to Rentals →  Global Settings to adjust business hours, communication settings, and payment methods.

**Step 4:**Test a Booking

Create a test booking from the Calendar View or Appointments tab to verify configuration, pricing, and notifications.

Frequently Asked Questions

Q: How do Calendar and Appointments differ?
Use Calendar View for a visual schedule and overlaps; use Appointments List View for per‑listing rows, payments, and quick actions.

Q: What’s the difference between Listings and Categories?
A listing is a rentable item. A category groups listings and influences how they’re organized on the booking page.

Q: Do global changes affect existing bookings?
Most settings apply to new bookings going forward. Existing bookings and issued invoices typically remain unchanged.

Q: Where do I edit pricing if totals look off?
Adjust rules on the listing’s Pricing tab (see Pricing & Discounts) and re‑test.

Q: How do external calendars affect availability?
Imported events block time; exports share your availability. Use Refresh in a listing’s Calendar Sync to force an update.

  • Global Settings in Rentals
  • Create & Edit Listings (Rentals)
  • Configuring Pricing & Discounts
  • Overview of Bookings
  • Creating a Booking (Rentals)
  • Editing a Rental Booking
  • Understanding Listings & Categories
  • Guide to the Rentals Private Beta
  • Calendar View for Rentals
  • Understanding Listings & Categories
  • Create & Edit Listings
  • Overview of Bookings
  • Creating a Booking
Calendar View for RentalsGuide to the Rentals Private Beta